MINUTES AGM 25th March, 2007
WOOLSHED MUSEUM ONETANGI ROAD.
Meeting opened 2.10pm
Apologies: Peggy Waite, Neil Stephenson, Mary Batten, S. Bremmer , Eric Culpitt,
Welcome – President Richard Melville
A good turn out, the decision to hold the AGM in the Woolshed, well justified.Onetangi Beach Races and another important meeting about the Matiatia plan were scheduled on the same day. Thanks to Judith Phillips, John Petchell, Anita Gibbs and Christine Hoffman. for their efforts rearranging displays and preparing seating and afternoon tea in the Day cottage.
Richard spoke about a sometimes frustrating year.In the end, it had been decided by WIT that there were few synchronicities between WIHS and WIT and the proposal has been put asideThe arrival of new energies on the Committee signified the need to understand that every person deserved the right to be heard and to contribute in whichever way they could, that we were about people.
Richard described the WIHS as being at a crossroads and looked forward to a more positive year.
One lesson learnt was the cost of the relocation of the Police Cell which severely depleted savings and the discovery that funding could not be applied for in retrospect.
Another was the Caretaker position which was controversial, a huge learning curve. Richard offered an apology to Peggy Waite and to Nick Thompson whom he hoped would reconsider and rejoin the society in the future - Easter fundraising would be a major event for the year as it has been in the past. Open days have been very successful.
Richard reiterated the goals of the Society and that the Society was as much about those goals as it was about people.”Whatever contribution, big or small, was fantastic.People are history – who knows what will be displayed on the Museum’s walls about today”, said Richard.
Richard thanked the long serving committee members - the historic and new 2006/ 07 committee members who had done a great job getting records and structure in place.
Richard said the Society was in good heart and ready to go to more heights.
Minutes AGM 2006 were accepted as a true and correct record. Accepted Christine Hoffman
Seconded: Judith Phillips
Resignations: Helen Lorimer as Secretary
Treasurer, John Petchell stated that funds were not in good shape, with only enough to pay current bills. There had been a no spend policy which will have to remain in force until sufficient return from fundraising efforts. Accounts had been audited. Full report was available for members to look at and for Richard to sign. Accepted Anita Gibb
Seconded Arnie Aretz
Discussion following the Financial report :
That we institute Life Membership fees and be more prudent over spending.
Richard read aloud the summary prepared by Mike Kallaugher, Auditor.
Arnie Aretz handed around his hat for on the spot donations
$200.00 was generously given by members present.
ELECTION OF AUDITOR: Mike Kallaugher was re appointed. Moved: Christine Hoffman
Seconded: John Petchell
The term is January – December and subscriptions must be paid by the annual general meeting.
Subscriptions would remain at $10.00 for adults and $5.00 for children.
Patron Maynie Thompson
President Richard Melville
Vice President Arnie Aretz
Vice President Mark James –
N.B. - upon Mark’s acceptance / received 25th March following AGM
Secretary Terri Blackford
Minute Secretary Helen Lorimer
Treasurer John Petchell
* Richard made note that new members could be co-opted at committee meetings.
All nominations were accepted / carried
SPEAKER: Basil Subritzky;
Basil gave a very entertaining, well received speech about his life, the history of the shipping company, and his personal life. His son Barry will donate a ferry ticket to be raffled at the Easter fair.
Flowers were presented to Basil’s wife Beth.
Helen made a plea for all members to actively involve themselves in whatever way they felt they could as there was a lot of rebuilding to be done, especially fundraising, but also for important basic functioning of the Museum such as archiving and accessioning .Long term goals must be agreed re Museum property and how it could be utilised better by the community, schools in particular.
Anita volunteered to help Kit with archiving, anyone wanting to help should contact Kit.
Marie and Jack Watson would like to see a recognition of their donation to the Museum. Arnie noted the details.
Life membership was discussed. It was agreed that Life Membership could be set at $150.00
This was amended - $150.00, to be reviewed every 5years.
Meeting closed 4.30pm