Waiheke Island Historical Society
AGM March 18 th 2012
Meeting commenced at 2 p.m.
Present: Judith Phillips, Christine Hoffman, Anne & Bob Anderson, Mark James , Jan Vail. Arnie Aretz, Kara Nelson, Rosemary Burns, Marlene Grey, Paul Waldren and son, Jill & Debra Pain, Tanya Batt, Jim & Val Robinson.
Apologies: Priscilla Tobin, Mary Batten, Wes Burns, Mayne Thompson, Jeanne Mellamphy, Marlene Fabian (Hoffman) Marine Le Minor, Barbara Cuff, Christiane Hepburn.
Meeting opened by Jan Vail
Minutes of last meeting Minutes Proposed by Arnie Aretz seconded by Marlene Grey.
President's Report Jan Vail welcomed all the members & friends and thanked them for attending the AGM.She said it had been a quiet year for the Historical society. The Major focus for 2011 was to keep the Museum operating with a small but dedicated number of volunteers and to continue the refurbishment of the cottages in the Historic Village. Preparation work was started on Goodwin Cottage and we received a grant from the New Hope Op Shop late in the year to buy the paint for this cottage. There are some repairs needed to the weatherboard and window frames before painting can go ahead. The fence along the back of our site between Champion & Goodwin Cottages has been repaired and Bob has been kept busy replacing windows broken by errant golf balls. The Museum and Historic Village are in good shape thanks to the hard work of the volunteers.
Plans for the future include building a tool shed in the Museum to display the collection of domestic tools that are at present in our storage shed and to gradually find space to exhibit the items we have received over the past few years.
Visitor numbers were slightly higher than last year but that included three groups of children with teachers and parent helpers from Te Huruhi School in March. The children were very interested in the Museum displays and very well behaved. They were a pleasure to show around.
We were short of two committee members for a period of the year when Arnie left for the Northern Hemisphere summer and I went on an extended visit to family in England. For some days during the winter months we were unable to open the Museum due to lack of personnel. If anyone could spare an afternoon once a month to be on duty you would be most welcome. It is not hard work and you do meet some interesting people.
She thanked the committee, Arnie Aretz, Mark James, Judith Phillips, Christine Hoffman, Anne & Bob Anderson for all their efforts and dedication in keeping the Historic Village operating and indeed improving. she also thanked Mary Batten, Priscilla Tobin & Marlene Hoffman for volunteering their afternoons for roster duty. We could not operate without their help. Thanks was also given to our Patron Kara Nelson for her ongoing support
Financial Report Jan Vail presented her report as Treasurer of the society for the year to 31 December 2011 to the members of the Waiheke Island Historical Society.
Financially, the society is in a sound position although our income from donations and subscriptions was lower than the previous year. Expenditure was also lower and after adjustments for non cash expenses, there was a small operating loss of $450 for the year.
We operated a water station for the Wharf to Wharf Fun run in January and we had created a display outside the Museum with dressed up Mannequins and alternative refreshments ( a display of old pub items), we were paid $250 for our efforts. We received a grant of $375 from the New Hope Op shop to purchase the paint required to finish the renovations of Goodwin cottage.
Our General expenses-insurance, power and telephone were much the same as the previous year but rent paid to Auckland city Council was twice as much as they had invoiced in arrears previously but this year had caught up by invoicing in February for July 2010 to June 2011 and then again in July for the year to June 2012.
The security expense was increased due to the requirement to purchase new sensors for the Museum at a cost of $660.
As a Voluntary Organisation, the society is dependant on your membership fees and donations from the public to operate the Museum. Your committee thanks you for your ongoing support.
|Petty cash & general||176||166|
|Printing & Stationary||458||419|
|Repairs & Maintenance||186||226|
|Surplus/- Deficit for year||-4,856||-3,212|
The above information has been prepared without performance of audit or review engagement procedures and must be read subject to the Compilation Report.
|Statement of Financial Position for the year ended December 2011|
|Surplus/-Deficit for year||-4,859||-3,212|
|Fixed Assets (as per schedule)||101,603||106,012|
|ASB 00 Cheque Account||1,579||1,780|
|ASB 50 Investment Account||3,003||2,987|
|ASB 04 Heritage Garden Account||371||408|
|Stock on Hand||1,214||1,432|
|Less accounts Payable||82||65|
The Treasurer moved that the Financial statements are approved. Proposed by Anne Anderson and seconded by Mark James.
|Vice President||Arnie Aretz & Mark James|
|Minutes Secretary||Judith Philips|
|Committee||Christine Hoffman & Bob Anderson|
All nominations were accepted and carried.
Annual subscriptions. It was proposed to leave it at $20 and review next year 2013. all present were in favour. It was also agreed to make more effort to approach ASB, Lotto and Nautilus foundations for funding.
Speaker. Jan Vail.
She spoke about the power coming to Waiheke with commentary and slide show of photos. There were also a few words from Jim Robinson who was the Auckland Electric Power Board engineer for the Waiheke power project at the time.
Meeting closed at 3.45 p.m. followed by refreshments
Waiheke Island Historical Society Inc. P. O. Box 206, Ostend 1843, Waiheke Island, New Zealand