Minutes of WCS Committee meeting held 7:30pm Tuesday 21st Jan 2025 at Anne s home.

 

Present: Sylvia, Anne, Mark, Joan, Sandra, Gavin

Minutes of last meeting: held 25th Nov 2024 taken as true record. Matters arising:

1.      Confirmed Sylvia and Gavin are now signatories of WCS s bank account. Gavin is also holder of NetCode token so can co-authorise online payments set up by Mark.

2.      Will ask Mark Yandall to help with advertising in future.

3.      Sandra still to send Mark copy of photo and Joan to give Mark copy of video on flash drive of last Christmas show to put on WCS website.

4.      Sylvia to ask Dee to send WCS Member List to committee members, and members to be canvassed as to if anybody objects to their details being shared with whole choir.

5.      Proceeds from 2024 Christmas Concert = $850, sent to Budgeting Services, who sent Anne an email thanking WCS for the funding. She will read out email to choir members at first 2025 rehearsal.

Musical Director s Report 2024: Anne tabled her report for 2024 for presentation at next AGM. Sylvia moved it be received, carried. Thanks to Anne for all her work.

Treasurer s Report : Mark tabled financial report for 2024. Joan asked if there are any expenses for using the Musescore software for WCS Mark confirmed no additional incremental costs above what he pays anyway for his own use. Noted that piano is still at Norma s place Anne said resale value wouldn t be much and, should we ever decide to donate it, it should go to a worthy cause. Subscriptions for 2024 were down as not everyone paid. Thanks given to Mark for his treasury work. Gavin moved, Sylvia seconded, that report be received, carried.

Start of rehearsals:

         Decided to start rehearsals on 11th Feb25. Noted that Anne is away on 25th March.

         Sylvia to send email to members advising start date of practices, followed by Anne sending email to advise members what past music to bring, and order.

         Mark to get start date advertised in What s On in Gulf News and to advertise for new members.

         Sylvia to advertise on Community FaceBook page start date and for new members.

         Sylvia to email Mark Yandall to ask him to also advertise in other media the start date and for new members.

         Anne presented her proposal for a Potpourri concert with theme around love songs from different places and times. Committee members thanked Anne for the time and thought that she had put into coming up with this and preparing list of appropriate songs and gathering associated music, which she will pass on to Gavin for photocopying.

         Sylvia to dig out Māori Love Song book she has and pass on to Anne.

AGM: Decided to hold AGM on 11th March 2025, advise choir re AGM on 18th Feb, place Gulf News ad on 20th and 27th Feb.

Winter Concert dates: Anne suggested have bit later than usual, say Aug instead of July/June as not so much to learn for Christmas concert. Decided Friday 8th Aug at Rocky Bay, followed by Sunday 10th Aug (or 3rd Aug) at St Peters.

Christmas Concert: Decided to ask Gerda as to when Live@5 concerts at Whittakers will be on before trying to set a date for the Christmas concert at St Peters.

Workshops: Sylvia discussed possibility of having workshops by David Hamilton 9$400) for those interested, say after winter concert in mid-September? See DBHMusic.co.nz to have a look and see what people like.

General Business: None

Next Committee Meeting: Date not set.

 

Meeting finished 8:35pm