Minutes of WCS Committee meeting held 8:30pm Tuesday 5th Nov 2024 at Whittakers after choir practice.

 

Present: Sylvia, Anne, Mark, Joan, Sandra, Gavin

Minutes of last meeting: held 27th July 2024 were not discussed or confirmed.  As a result, following still to be verified if actioned or not:

1.      Has Mark arranged for both Sylvia and Gavin to become signatories of WCS’s bank account?

2.      Have we accepted Mark Yandall’s offer of help in advertising the Christmas concert?

3.      Has Sandra sent Mark copy of photo and video of last Christmas show to put on WCS website?

4.      WCS Member List:   Dee was to be asked to send full list to committee members, and    members to be canvassed as to if anybody objects to their details being shared with whole choir.  Has this occurred?

Christmas Concert:

1.      Sylvia confirmed St Peters Church is booked for afternoon of 8th Dec, and has arranged to pick up key to open church at 12:30pm.  Concert starts at 2pm.

2.      Advertising:

-          Sylvia will make up a poster – Mark will send her pdf copy of last year’s poster.

-          Placement of posters:

                                                  i.      Oneroa 4Square and CAB: Gavin

                                                 ii.      Ostend Woolworths, Chemist, Health Trust/Council : Joan

-          Mark & Dee to look at Facebook advertising.

-          Sylvia will add ref to concert at end of all Greenacres emails.

-          Mark will approach GulfNews, mention re involving several languages this year

3.      Anne to produce programme, Gavin to print.  Concert theme = Christmas Carol Journey around the World.

4.      Agreed Koha entry, proceeds to go to WH Budgeting Service – Sylvia to contact them to advise them and ask what they would do with funds raised, which Mark can include in GulfNews article.

5.      Presentations at end of concert – Don’t want to use up too much of raised funds, agreed flowers for Anne and Carolyn.

6.      After-concert afternoon tea:  Choir members to bring plate of finger food.  Gavin to bring coffee/tea/sugar from Whittakers.

7.      Choir Dress:  Agreed solid colour top, black bottoms.

8.      Power Point of audience songs to be made up by Anne, Gavin to arrange screen and projector.

Christmas Party:  Sat 14th Dec Pot-luck dinner at Anne’s home.  Bring plate to share (main or sweet, not nibbles).  Don’t need a cooked ham.  BYO drink.  Program = Main course/Entertainment items/Dessert.   Sylvia to give Joan list of nibbles to purchase from WCS funds.  Sylvia to put out email re details, including asking people to prepare an item.  POSTSCRIPT: Date has since been changed to Tues 10th Dec 7pm.

General Business:  None

Finances: No update

Next Committee Meeting: to start planning for next year – Tues 10th Dec 7pm at Anne’s home.  POSTSCRIPT: Date will need to be changed as Christmas party has been changed to this date/time.

 

Meeting finished 9:05pm