Present: Maya, Dee, Kirsten, Saskia, Nassai, Majlies, Nick, Richard, Philip
Excused: Sue, Mark, Lynn, Mala
The Treasurer’s report (see below) was tabled for approval. The payments made over the last year were approved by the committee.
The Herren family did not participate in approval of the point ‘Voucher for Herren family’ as they found themselves in a conflict of personal interest.
Moved by Andy Spence, seconded Dee Austring.
|
|
Inwards |
|
Amount |
|
|
Subs |
|
$760.00 |
|
|
Mozart ticket sales |
|
$2,825.00 |
|
|
Mozart programme ads |
|
$315.00 |
|
|
Fiddler on the Roof overpayment |
|
$415.15 |
|
|
Koha tin and other donations |
|
$180.00 |
|
|
Council grant for Carmina Burana |
|
$3,274.76 |
|
|
Total |
|
$7,769.91 |
|
|
|
|
|
|
Date |
Outwards |
Cheque |
Amount |
|
18-Feb |
Fee: Bank report to auditor |
- |
$40.00 |
|
19-Mar |
New Zealand Post: P O box hire |
616 |
$155.00 |
|
19-Apr |
Whittaker’s Museum: Hall hire |
617 |
$161.00 |
|
21-Apr |
Ferry tickets for Mozart soloists |
618 |
$230.75 |
|
21-Apr |
Harrop & Hargrave auditor’s fee |
619 |
$414.00 |
|
30-Apr |
Marketplace: Mozart ad |
620 |
$103.50 |
|
02-May |
NZ Choral Federation dues |
621 |
$302.50 |
|
11-May |
Charities Commission (2012) |
622 |
$51.11 |
|
11-May |
Copy Expresso: Mozart posters |
623 |
$255.00 |
|
12-May |
Milla Dickens honorarium |
Cash |
$300.00 |
|
12-May |
Amelia Ryman honorarium |
Cash |
$300.00 |
|
12-May |
Harriet Crampton honorarium |
Cash |
$200.00 |
|
12-May |
Iain Tetley honorarium |
Cash |
$200.00 |
|
12-May |
George Burrell honorarium |
Cash |
$200.00 |
|
20-May |
Cheque fee |
- |
$3.00 |
|
21-May |
Copying panto scripts |
624 |
$86.99 |
|
21-May |
Whittaker’s Museum: Hall hire |
625 |
$92.00 |
|
21-May |
Gulf News: 2 Mozart ads |
626 |
$293.25 |
|
21-May |
Robert Wiremu honorarium |
627 |
$600.00 |
|
01-Jun |
Mozart concert gifts |
628 |
$227.33 |
|
04-Jun |
Life membership badges |
629 |
$50.54 |
|
08-Jun |
Voucher for Herren family |
630 |
$150.00 |
|
08-Jun |
Purchase of panto scripts |
631 |
$72.76 |
|
11-Jun |
Food for June party |
632 |
$68.00 |
|
18-Jun |
Hall hire for June party (incl deposit) |
633 |
$245.00 |
|
11-Jul |
Charities Commission (2013) |
634 |
$51.11 |
|
16-Jul |
Gulf News: Panto auditions ad |
635 |
$40.25 |
|
16-Jul |
Copying panto scripts |
636 |
$8.40 |
|
22-Sep |
Copying June party scripts |
637 |
$34.10 |
|
24-Sep |
MORRA Inc: Hall hire |
638 |
$36.00 |
|
26-Sep |
Whittaker’s Museum: Hall hire |
639 |
$230.00 |
|
27-Sep |
Refund of Carmina Burana grant |
640 |
$3,274.76 |
|
27-Sep |
Cinderella performance rights |
641 |
$396.11 |
|
|
Total |
|
$8,872.46 |
|
|
|
|
|
|
Payables: |
(None) |
|
|
Musical production Cinderella 6.10.13 version
1. committee decides to do a show and selects the show
Cinderella
2. committee appoints the Director
Phillip and Andy
3. committee appoints the Musical Director
Richard
4. committee decides on casting and audition procedures – The Director’s decision must be final and non-contestable and cast to have full acceptance by society members
Casting done. Richard as prompt.
5. committee establishes a budget
Done. Rights, hall hire and theatre. Costumes for free.
6. committee appoints production team to organise, which will then do the following:
7. plans ongoing communication with members, via newsletter and telephone contact
In person and by email. Dee will do email contacts.
8. sets the dates
9. arranges accompanist(s)
Ann
10. obtains the music and libretti
Done
11. liaises with any other parties involved
12. arranges rehearsals – how many? when? where? books the venue
See rehearsal schedule
Tuesdays 6:30-7:30 at Morra Hall
Thursdays 7-9 for principals at Artworks
Sundays 1-3 at Artworks
13. books a venue for performances – rehearsals commence
Artworks
14. considers choreography
Judy
15. obtains stage manager /stage hands
done
16. obtains lighting personnel
done
17. arranges costumes / costume co-ordinator
done
18. arranges set designer
done
19. arranges set building and decoration
Colin
20. arranges painting of backdrop(s)
Not necessary, will be done with lights
21. considers props
Most props to be made or brought in by cast
22. considers make-up
23. considers hair and wigs
24. arranges dresser(s)
25. decides cost of tickets and booking details
Ticket sales by cast and by telephone (Marion)
26. decides publicity and advertising / banner
27. arranges graphic design / production of programmes
Janet?
28. arranges for front of house / refreshments / setting up / cleaning etc.
Ask Jan for front of house, Dee will ask Dale, if she would be bar manager, drinks to be organised from KP
29. performance / flowers / thanks
CODE OF PRACTICE
Concert
1. committee appoints conductor
Richard
2. committee sets and communicates the programme, items, soloists
Vivaldi “Gloria” and “Beatus Vir” and Haendel “Zadok the Priest”
Soloists: Harriet, Amelia, Mila
3. committee establishes budget
done
4. committee appoints production team to organise, which will then do the following:
5. plans ongoing communication with members, via newsletter and telephone contact
6. sets the date
19./20. October 2pm
7. arranges accompanist(s)
Anne Willmann and Tilda
8. obtains the music
Done
9. liaises with any other parties involved / M.C. etc.
10. arranges rehearsals – how many? when? where? books the venue
Tuesdays 7:30 to 9:15 at Whittakers
11. books a venue for performance – rehearsals commence
Will be at St. Peters, booked
12. decides cost of tickets and booking details
20,- adults, 15,- concession, 10,- children
13. decides publicity and advertising
Mark to write a story for Gulf News, please mention Tilda as she is not on the posters
14. arranges production of programmes
done
15. on the day / door / refreshments / setting up / cleaning etc.
Everybody to be there half an hour prior to performance to set up
16. performance / thanks