Waiheke Choral Society Inc.

Minutes of meeting at Artworks, 29 September 2008

The meeting opened at 6.00pm.

Present: Philip, Jeanne, Richard, Dee, Andy, Maya, Ann, Janet, Marion

Apologies: Mark, Judy

Minutes of the previous meeting 3.8.08 were approved.  Jeanne/Richard. Carried.

Matters Arising

·         Concert dates have been changed.

·         A Capella Tudor Court concert at 5.00pm Sat. 18 October at Whittaker’s.

·         Messiah now Sat. 6 Dec. 6.30pm and Sun. 7 Dec. 4.00pm at St Peter’s Catholic Church.

·         Andy will follow up re  sale of King and I costumes.

·         Richard, Judy and Philip have met re next year’s program – will report back at next meeting after further discussion.

Financial Report

Current Bank Statement not available.

Income: Cheque  $10 .00 from Janet Mayes

Expenditure

Pantomime

                Jack Watson                                                       $30.00

                Mathew Muir                                                    200.00

                Richard M.                                                           $57.50

                Judy O.                                                                 $16.00

                Jules Ardern                                                      $41.55

                Marion                                                                 $29.95

                Playbox – Costume Hire                                               368.00

                Food Mech.                                                        $11.50  

                ORRA Hall Hire                                                  $50.00

                Total                                                                      804.50

Whittaker’s Monthly Rental  Aug./Sep.                 $110.00

Petty Cash from weekly  Koha -

                Jeanne – Stamps                                                              $10.00

                Ann –Tea, Coffee, Sugar, Biscuits                             $27.00

Reimbursement Request

Dinner/Planning Meeting at Restaurant

(Philip, Richard, Mary, Judy) $243.50

That Choral Society pay for dinner in recognition of contribution to the Society’s recent production

Andy/Dee Carried.

That Dee prepare application to Auckland City for Accommodation Subsidy to cover venue hire costs for 2009   Ann/Philip Carried

Correspondence

Inward

Palm Beach Hall Committee re piano

Colin Beardon re request for financial contribution to Artworks Theatre upgrade

That Choral Society contribute $3000.00 as requested, to Artworks Theatre Society Inc. for towards theatre upgrade, including moving-head spotlight

Andy/Jeanne.  Carried

Outward

Application to Creative Communities Fund for $2000.00 grant to provide music, drama and choreography coaching for young people involved in next major production.

(Prepared by Philip, Richard & Judy)

General Business

Advertising

Ann to place ads in Gulf News and Marketplace re A Capella concert and Messiah. Further publicity for Messiah to be discussed at next meeting.

Christmas Party

Sunday 7 December 6.00pm (following The Messiah performance) at Onetangi Hall. (Venue to be confirmed by Jeanne) Further details at next meeting.

Membership/Subs

Discussion re subs charged to new/existing members. Reiterated existing policy that those joining after six months pay half annual sub. All other members pay full sub whether involved in all concerts/productions or not.

Next Meeting

Tuesday 21 October 6.00pm at Whittaker’s prior to Messiah rehearsal.

Meeting closed at 7.00pm.