AGM of Waiheke Island Choral Society Inc. – 16 March 2021

The AGM reports were distributed prior to the meeting for members to read.

Meeting Held:  at Whittaker’s Musical Museum on 16 March 2021

Meeting Opened: by Gavin Smart at 7:00 pm

Present:

Ann Jocelyn, Carolyn Smart, Christine Beardan, Dee Austring, Dianne Faull, Eileen Boghurst, Elizabeth Haylock, Frances Salt, Flynn Washington, Gavin Smart, Gillian Reeve, Hiroini Stewart, Jane Griffith, Joan Kirk, Kayla Mackenzie-Kopp, Mark James, Mary Batten, Nicolas Herren, Norma Cross, Richard Melville, Saskia Herren, Susan Triggs, Willi Willmann

An attendance register/tracker was circulated and signed.

Reminder:

Please be sure you scan the Covid QR code at the door tonight and each time we come to practice.

Apologies:  

Andy Spence, Maya Spence, Anne Willmann, Dot Hilbourne, Pam Manktelow

General Notice

Copies of the last AGM minutes, the President’s report, Treasurer’s report, and Musical Director’s report were circulated prior to the AGM for all to read.

Minutes of last AGM

• These were taken as read.

• Gillian proposed that the minutes be accepted as a true and accurate record – seconded by Christine Breadon. - Passed

• There were no matters arising.
  
  
  

President’s Report

• Gavin moved the president’s report be taken as read, seconded by Flynn Washington. - Passed

• There were no matters arising
  
  
  

Treasurer’s Report

• Mark moved the treasurer’s report be taken as read, this was seconded by Jane Griffith – Passed

• A general vote of thanks was made to Mark for all his work on the finances and the WCS website.

• There were no matters arising

• Finances:

  • Finances were discussed, with few Concerts due to Covid-19 and no Shows the choral society is running at a small loss each year. We still however have a healthy bank balance.

• The subscription fee remains at $30 for an individual and $50 for a family. Subs for the new fiscal year are now payable either in cash or cheque at choir to Mark or directly to the Choral Society’s ASB account.
  Anyone feeling able and willing to support the Society with a donation to help cover running expenses is most welcome to do so.
  Equally, anyone unable to support with more than their presence is welcome to have a quiet word with one of the committee members to let them know of their circumstance.

• Proposed by Nicolas Herren and seconded by Gillian Reeve. All in favour.

Musical Director’s Report

• Gavin thanked Anne and Richard for their musical leadership and moved that the Musical Directors’ reports be taken as read

• This was seconded by Susan and Passed.

Election of Officers

• The current committee consists of
  Gavin Smart – President, Susan Triggs – Secretary, Mark James – Treasurer, Nicolas Herren Richard Melville and Maya Spence.

• A quorum of for this committee is four.

  • The floor was opened for nominations.

  • All current members are happy to stay on the committee.

• Gavin proposed Saskia Herren be nominated for the committee and take the role of President.

  • Approved by acclamation.

• Committee

  • Saskia Herren – President

  • Susan Triggs – Secretary (until July when she will be away for 6 months)

  • Mark James – Treasurer

  • Gavin Smart

  • Nicolas Herren

  • Maya Spence

  • Richard Melville

• Richard Melville has offered to be the musical director for the 1^st half of 2021. Gavin made a vote of thanks, which was enthusiastically endorsed.

• Carolyn Smart has offered to be our practise pianist again for the 2021 -2022 year. A vote of thanks was made, again enthusiastically accepted.

General business.

Reviewer:

Mark proposed that we keep our accounts reviewer as Rocky Rhodes this was seconded by Dee Austring. All in favour.

Dee will send an email to all members re the annual subscription and include the bank details. Payment can also be made at choir to Mark.

Mark was asked to pass on our thanks and appreciation to Rocky Roads for his continued work reviewing our accounts.

Housekeeping:
Fire regulations require us to have a Fire warden. Joan Kirk, Gillian Reeve and Gavin Smart have volunteered to take on this role.

Gratuity for Musical Director:

Nicolas suggested that we should pay Richard Melville enough to at least pay his parking in the city when he comes to practice.

The amount will be set and actioned by the committee.

This was proposed and accepted by Gavin Smart and Jane Griffith and approved.

Meeting Closed

The meeting was closed at 7:30 pm by Gavin Smart